ERP software implementation process for small and medium-sized manufacturing enterprises
Effective management with ERP software
There is no need to use all the complex features of the ERP system and just put the information that needs to be managed into the system to ensure statistics and manage production and business progress such as schedule management. Fulfilling orders for customers, managing information on purchasing materials and tools for production and business operations, or managing production, monitoring progress, as well as providing information Instant inventory quickly, making management more effective. Below are 10 basic steps to connect departments for a simple production and business enterprise from order formation to order completion.
Step 1: Receive orders from customers. The information will be checked and entered by the sales manager into the system or the information portal can be integrated to allow customers to place orders and push data directly into the ERP system. After the order is approved by the inspection department manager, the information will be transferred to the production department and the purchasing department to receive the next steps to complete the customer's order.
Step 2: Production planning. The production manager will rely on current inventory information and production progress of the lines to plan production for new orders and adjust the total production plan to coordinate the production process appropriately.
Then create purchases request (PR): Based on production norms, the system synthesizes a list of materials and goods needed for the order (MRP). Besides, check the inventory situation and production plan of the order to determine the quantity and time needed for the goods to be delivered to the warehouse on schedule. Normally, the production department will be in charge of this purchasing request and send it to the purchasing department for implementation.
Step 3: Search and select suppliers. The procurement department will perform the steps of searching and evaluating suppliers and creating a list of selected suppliers to send a request for quotation. Then compare the prices of suppliers and decide on the supplier to make the purchase.
Step 4: Prepare purchase order (PO). Create purchase orders and purchase contracts with selected suppliers. After the PO is approved by the Director, the system will send it directly to the selected supplier. The additional application of electronic digital signatures will make documents and documents valid according to the provisions of law. Many Japanese and Singaporean companies that we have deployed have already digitized and applied this method.
Step 5: 1-Receive warehouse goods for production. Fully checked information about goods and supplies before importing goods into the warehouse. 2- Record purchase invoices (acceptance of goods and services). 3- Create a payment request to the supplier that has fulfilled its obligations and according to the terms of the contract.
Step 6: Create a production order including order creation date, order number, production item, customer order, required production quantity, production start date and production end date, production workshop, production manager export,...attached are the technical specifications of the item. Production orders are sent to factory managers to proceed with production.
Step 7: Carry out product production. Record and make statistics of materials, goods, semi-finished products, and finished products at the main stages that need to be controlled in the production process to have information to manage immediate progress to support effective production dispatching.
Step 8: Check final product quality and warehouse finished products. Check finished products including Good, NG, Rework items, record error reasons, error rate, and production Lot information to help trace the product later upon request.
Step 9: Make a delivery request, information is made based on the customer's order, the ERP system can create an automatic delivery request and when the delivery time is needed, the system will send an email requesting a delivery order. for the warehouse management department to carry out the shipment.
Step 10: Check the delivery request and the items to be delivered. Carry out exporting goods from the warehouse to ensure full standards of goods specifications before exporting, such as requiring complete stamps, labels, and packaging according to standards.
In addition, the accounting and warehouse departments will be configured by the ERP system to fully record all transactions related to production and business activities, thereby synthesizing cost reports or immediate profit/loss reports for the business. If you are looking for a simple ERP system at a reasonable cost, do not hesitate to contact us for free consultation and demo.
