Need to use software
Preparation steps before deployment
Before starting to buy a software system, businesses need to carefully prepare some important tasks to avoid wasting a lot of time during the implementation process.
- Survey software needs in departments.
- Prepare processes and data to be included in the system.
- Choose the appropriate software and deployment unit.
Collect demand
system
Survey the need to use software from departments, what the system wants to do to reduce delays and bottlenecks in work, or help speed up the work process and increase labor productivity.
Process
standardized
When applying the system, it is necessary to follow the steps in the process to achieve the desired goal. Therefore, in order for the system to operate or not, it is very important to standardize the processes with connections between parts.
Standardize code structure
It is necessary to re-architect management information such as building a shared code set, from the code set back to the arising business data being monitored to prepare for the step of bringing standardized data into the system.
Processing raw data
After standardizing the shared code set, the next step is to process the raw data being managed in Excel, attach codes to the data, filter and clean the data so that the generated data can be brought into the system.
Digitalization of operations
Data-driven management
Productivity
Professional working skills, increased commitment
Utilities
Instant information, improve service quality
Effective
Focus on solving important tasks
"The simpler, the more effective"
Choose to work creatively rather than work hard. Complicated and strict processes will help you avoid skipping steps and have strict control, but personnel cannot follow and then also skip steps and take shortcuts.
Instead, we can standardize streamlined processes, full of practical information, and simple and optimal solutions that can achieve better results.
Set targets for each stage. Initially, you can only manage the most core parts that have standardized the process to include in the system. Spend time focusing on solving tasks that cannot be standardized.
To choose the appropriate ERP solution
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You want to invest in an ERP software system for your business. Maybe you are in the process of implementing it and want to make sure you are on the right track, or maybe you are “curious” whether an ERP system will really benefit your business….Regardless of the reason Regardless, choosing an ERP system can be a daunting task.
ERP system, when deployed, can "disrupt" your business's current operational organization. The following are some criteria for choosing an ERP solution and a plan for finding solutions to limit risks when implementing an ERP project.
1. Answer why do businesses need an ERP system?
2. Determine the digital transformation strategy and technology application for the business.
3. Form a team (group) to evaluate solutions to choose ERP.
4. Determine business requirements (goals) and what you expect the system to support.
5. Improve your business's business processes.
6. Determine data management strategy, long-term data analysis (Big Data Analysis).
7. Make a list of suitable ERP Systems and conduct an evaluation.
9. Schedule a “DEMO” of the ERP vendor's system.
10. Conduct an assessment of the Enterprise's readiness to deploy the ERP system.
11. Develop risk scenarios when implementing such as budget generation, workload, implementation time, human resources, infrastructure, supplier capacity, unresponsive solutions...
The above criteria may take 14 to 24 weeks to complete depending on the size of your business. While this may seem like a long time, consider this: the ERP system you implement will support your organization for at least the next ten years.
