Effective cost management for business operations

Purchasing management system

To increase management efficiency, controlling and saving costs for regular business operations is something that any business owner wants to have an effective solution, tracking information, clearly and transparently the work related to supplier selection and related purchasing costs. Some statistical reports analyzing purchasing costs will help managers more clearly understand the operating goals and have solutions to deal with upcoming fluctuations, estimate the budget and plan more accurately.

Standard procedures for corporate purchasing

01

Purchase Request (Materials/ Goods/ Services)

This function helps managers quickly and instantly synthesize purchasing needs and estimate the cost of these requirements to see if they are appropriate for the intended use and within the approved budget. At the same time, it will be important data for purchasing managers to know the purchasing plan in advance.

02

Approve purchase proposal

This function on the system replaces the manual signing process that businesses are applying. With the browsing function on the system, the signing is done immediately when the person making the proposal, the browsing information will have the content of the purchase request and related documents so that the reviewer can grasp all the information. The system will have an email to send notifications to the reviewer according to the set levels, each reviewer will have the function of either reviewing to forward to a higher level of review, or returning to the creator to edit according to the content of the notes returned by the reviewer or canceling the request and noting the reason for cancellation for the creator to know. All processes on the system are done immediately and do not have to waste time submitting for signing, explaining information like the manual work currently being done.

03

Search and select quotation suppliers

This function records the list of suppliers selected to request a quote. In case the supplier is not in the list of past suppliers, it will have to go through the process of searching and evaluating suppliers according to the criteria of each business to select a supplier to quote for the purchase order.

04

Compare prices and choose the best supplier

This function will help to record detailed quotation information for each item of the selected suppliers. From there, compare the best price and related conditions to make the final decision to choose the best supplier for the purchase order.

05

Create Purchase Order (PO)

The function is based on the selected supplier to create the PO, the system has inheritance, so from the time of creating the Purchase Request, the following steps all inherit data and enter additional information for the PO such as purchase price, payment terms, delivery terms, warranty terms, etc. The system can create a PO template according to the business's requirements and automatically send an email to the supplier when this PO is granted final approval and successfully approved on the system. The information sent will be a signed and approved PO pdf file, so users do not need to make POs in Excel to edit existing templates and print them manually as at present.

06

Warehouse / Service acceptance and invoice

Function to record information on goods receipt or service acceptance, volume and value for each time of goods receipt/service acceptance. At the same time, record purchase invoices to track debts and make records for payment requests. The system can automatically retrieve input invoice data from the linked invoice system without the user having to manually enter it as is currently the case.

07

Payment to suppliers

The function allows making payment requests right on the purchasing system, the attached documents including expense statements, invoices, debt reports, supporting documents, etc. are compiled by the system into the payment request, the list of required documents according to accounting regulations ensures clear and accurate information before the proposer approves the payment request. Accountants can easily compare the original documents with the information on the system to confirm the validity of the documents before forwarding the information to the Board of Directors to approve the payment request.

Features of the functional packages

According to the needs of the business operating model, we offer 3 feature packages for purchasing software to serve a variety of businesses from small to large or micro with reasonable investment costs while still ensuring optimal management of purchasing activities and related costs.

Basic

VND20
Tr/Year
Choose

For small and micro businesses

  • License for 10 concurrent users
  • Consulting, implementation, guidance, training
  • Basic Package Features
  • Basic package printing and reporting templates
  • Advanced additional functions
  • Advanced management reports
  • Edit and add functions as required

Advanced

VND60
Tr/Year
Choose

For small and medium sized businesses

  • License for 10 concurrent users
  • Consulting, implementation, guidance, training
  • Basic Package Features
  • Basic package printing and reporting templates
  • Advanced additional functions
  • Advanced management reports
  • Edit and add functions as required

Professional

VND200
Tr/Year
Choose

For medium and large businesses

  • License for 20 concurrent users
  • Consulting, implementation, guidance, training
  • Basic Package Features
  • Basic package printing and reporting templates
  • Advanced additional functions
  • Advanced management reports
  • Edit and add functions as required

We want to bring the best experience and value, which is the ERP system - Purchasing subsystem that can manage the need for information, statistics, instant reporting, accurate data, reduce redundant steps and focus on handling important tasks. We, Fab Company, are pioneers in deploying the world's largest ERP system in Vietnam with more than 15 years of experience, we are confident in meeting the management needs of your business. Please contact us to create better development value for your business operations.

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